Privacy notice

Version: v1

Who we are

The courses are run by the Race Equality Foundation, a registered charity (number 1051096) and a company limited by guarantee (number 03121679), at Unit 17, Deane House Studios, 27 Greenwood Place, London NW5 1LB. We decide how your information is used. For any question about it, email admin@racefound.org.uk or use Get help.

What we collect and why

Your details: your name, email, postcode and, if you give it, your phone number. To register you, check whether your council pays for your place, and send you course emails.
Your course: your group, attendance and module progress. To run the course and give you a certificate.
Payments, for a paid place. Your card details go to Stripe, never to us.
Your answers to our questions, about you, and about how things are before and after the course. To see who the course reaches and how it helps. Some are sensitive, such as your ethnic group, religion, sexuality, health or disability, and each of those has "Prefer not to say". We keep your answers apart from your name.
Messages you send us for help. To answer you.

If we are worried about someone's safety, this website notes only that a concern was raised. The concern itself is kept in our safeguarding records.

Our legal basis

Running your course: our legitimate interest in providing the courses we offer and, for a paid place, our contract with you.
Your answers about how things are, and our reports: our legitimate interest in improving the course and showing what it achieves.
Questions about your ethnic group, religion, sexuality, health or disability: monitoring equality of opportunity, which the law allows (Data Protection Act 2018, Schedule 1, paragraph 8).
Questions about your well-being: statistics and research in the public interest, with your answers kept apart from your name (Data Protection Act 2018, Schedule 1, paragraph 4).
Safeguarding: protecting children and adults at risk (Data Protection Act 2018, Schedule 1, paragraph 18).
Payment records: the law on keeping accounts.

Who we share it with

We never sell your information. These companies handle it for us, only to do the job we ask of them: Akamai, which hosts this website in London; Mailgun, which sends our emails from the European Union; Zoom, for the group sessions; Stripe, for payments; Sentry, which tells us when something on the website breaks; postcodes.io, which tells us which council your postcode is in; Google, which holds our email, documents and safeguarding records; and Beacon, where we keep our supporter records. Zoom, Stripe and Google may process it in the United States, under the UK-US data bridge or contract terms the UK has approved.

Councils and funders see totals only, never your name or your answers. If someone may be at risk, we may share what we know with the local council or the police.

How long we keep it

Your details, your course and your messages are deleted 5 years after your last course ends, or 1 year after you registered if you never took a place. Your answers to our questions are deleted 5 years after you give them. Payment, attendance and course outcome records are kept for our accounts and reports, without your name. Once deleted, information can stay in our encrypted backups for about 2 months.

Cookies

We use four cookies, all needed for the website to work: one keeps you signed in, one protects your forms, one carries a short message such as "Details saved" to the next page, and one remembers that this device has already been offered a passkey, so we do not ask again. We use no cookies to count visits or for advertising.

Your rights

You can ask for a copy of your information, and ask us to correct it, delete it, or stop or limit how we use it. Email admin@racefound.org.uk or use Get help. We reply within one month.

If you are unhappy with how we have used your information, please tell us first. You can also complain to the Information Commissioner's Office: ico.org.uk, 0303 123 1113.

Changes to this notice

We will put any new version here with its date, and email you if a change affects you.